Top 6 Hewlett-Packard Office Printers 2024

Best HP Office Printers

Last Updated: February 14, 2024

This post will help guide you through printer / copier shopping for your office. We’ve compiled some of our top selling HP copiers to help narrow down your options. If you’ve got questions call (604) 838-7368 or e-mail us.

One of the first questions we get at Copierworks is, “What’s the best printer or photocopier?”

While we’ve certainly got a lot to say on that subject, there’s not one single printer that’s best for everyone.

The very BEST solution for your office is to choose a printer that’s:

  • Made to properly serve your printing volume
  • Offers the features you need (and not the ones you don’t)
  • Takes into consideration the long term costs (including toner and maintenance)
  • Fits your budget!

We’ve found that while some businesses choose too budget of copier that UNDERSERVES their needs (and often costs more in the long run from higher toner costs), we also occasionally see businesses OVER BUDGET for copiers and pay for features they don’t actually need. The best solution is often a happy medium between the two worlds.

We’ve compiled our top 6 selling HP office copiers and put together a list of features, pros, and cons for each one to help you get a feel for which level of printer may be best for your needs.

Don’t hesitate to call (604) 838-7368 or e-mail us if you have any questions or would like us to recommend the right printer for you. We offer fast and free no-hassle quotes, even if you’re just browsing.

Without further ado, here’s our Top 6 Hewlett-Packard All-in-One Business Printer / Copiers for 2024.

#1 – HP E40040 Desktop B&W Printer

HP E40040

❤️ Best For: Low volume, cost-effective B&W printing

The HP E40040 is an affordable and dependable single-function desktop printer that offers fast double-sided B&W printing at 40 pages per minute. Plus you won’t have to reach very far for your pages since this compact printer fits right on your desk.  If you’re looking for low entry point in terms of upfront costs, the HP E40040 will be one of your most economical solutions. It’s a top pick for professionals who have access to an all-in-one color copier in the office and mostly need a fast and convenient document printer for their desk. It’s also a great pick for customer or client facing businesses that need to print quick receipts or documentation on the spot.

Pros:

  • Fast printing up to 40 pages per minute
  • Two-sided B&W printing
  • Connects to Wifi Networks
  • Compact size fits on your desk
  • Prints faster than comparable models

    Cons:

    • Only prints in B&W (no color)
    • Doesn’t do copies, scans, or fax
    • No 11 x 17 document printer ( only letter / legal size)
    • Only fits 250 pages in tray (versus 500 in larger models) so requires changing paper more often
    • Higher cost per page than higher end models

    Available for lease or purchase.

    #2 – HP E45028 Desktop Color Printer

    HP E45028

    ❤️ Best For: Occasional color printing like color logos on memos or company documents

    The HP E45028 is an excellent entry-level desktop color printer that offers a cost effective solution for businesses that require the occasional color print. Just like the E40040 above, this printer conveniently fits on your desk and connects to your Wifi network. While this model won’t be ideal for high volume color printing (like brochures or photos), it’s a perfect solution for business who’d like the option to print their logos, charts, or other documents in color from time to time. As far as upfront costs go, the HP E45028 is one of your most affordable and reliable options of desktop color printers.

    Pros:

    • Prints in color
    • Connects to Wifi Networks
    • Compact size fits on your desk
    • Low initial upfront costs

      Cons:

      • Slower prints (20 ppm) than the B&W model
      • Doesn’t do copies, scans, or fax
      • No 11 x 17 document printer (only letter / legal size)
      • Only fits 250 pages in tray (versus 500 in larger models) so requires changing paper more often
      • Higher cost per page than higher end models

      Available for lease or purchase.

      #3 – HP M479 Desktop Color All-in-One

      HP M479

      ❤️ Best For: Medium-volume printing (over 4,000 pages per month) requiring an all-in-one printer, scanner, copier

      Welcome to the world of all-in-one color printers with the HP M479, an excellent mid-tier printer that offers high quality prints at an affordable price point. Businesses love that the M479 comes in a compact size, while still offering advanced printer, scan, and copy features like a touchscreen and auto document feeder. The HP M479 also offers a higher printer cartridge yield, which means more affordable printing over the lifetime of the printer, especially when you purchase your toner through our sister company Tonertech.

      Pros:

      • Adds scan / copy / fax functionality
      • Prints in color
      • Higher yield toner cartridges compared to other printers in this price range
      • Connects to your Wifi Network

        Cons:

        • Slower prints (28 ppm) than other models
        • Smaller touchscreen 
        • No QWERTY keyboard
        • Can only feed up to 50 pages at a time into the auto feeder

        Available for lease or purchase.

        #4 – HP X57945 Desktop Color All-in-One

        HP X57945

        ❤️ Best For: Medium-volume printing businesses that require stapling

        The HP X57945 is an excellent mid-tier economical printer for offices printing more than 4,000 pages per month and aren’t quite ready to upgrade to a higher end floor standing model. Plus the X57945 adds HP’s patented scan to cloud functionality, which lets you automatically scan and send files to Dropbox, Evernote, SharePoint, SkyDrive, SugarSync, and other supported cloud services.

        Pros:

        • Built-in stapler attachment
        • Prints in color
        • All-in-one print / scan / fax
        • Large color touchscreen
        • Connects to your Wifi Network
        • Scan to cloud features

          Cons:

          • Higher cost per page than free standing models
          • No 11 x 17 document printer ( only letter / legal size)

          Available for lease or purchase.

          #5 – HP E786 Series Free Standing Color All-in-One

          ❤️ Best For: High volume color and B&W printing and photocopying.

          The HP E786 Series is an energy efficient high quality color printer, great for businesses that do high volume printing like law firms, insurance agencies, and car dealerships. The E786 Series prints two-sided documents almost as fast as one-sided, and its run-time intrusion detection continually monitors and prevents infiltration (hacking) and then automatically restarts to the last known good configuration once an attempt is detected. The built-in QWERTY keyboard and large display screen makes it fast and easy to input settings and take advantage of this series’ advanced printing features. Although the E786 Series requires a higher up front investment, this will be one of your most economical solutions in regards to long term toner costs and maintenance.

          Pros:

          • Fast printing up to 35 pages per minute
          • Rapid two-sided page scanning
          • Bright vibrant colors to match your office decor
          • Large 10.1″ touch screen
          • QWERTY keyboard for easy inputs
          • Adds 11 x 7 document printing

            Cons:

            • Mid-range initial cost
            • Large copier require more floor space

            Available for lease or purchase.

            #6 – HP E877 Series Free Standing Color All-in-One

            HP E877 Series

            ❤️ Best For: High volume color and B&W printing and photocopying.

            If you’re in need of a high output color printer that can handle even the busiest offices, then the HP E877 Series is going to be one of your best bets on the market today. This freestanding all-in-one color printer is perfect for documents, photos, signs, and more. Plus with its large toner capacity, you’ll save a ton of money in the long run because of its low cost per print. Not to mention its upgraded 300 page capacity auto-document feeder (adf) which features HP’s new Reverse and Retry tech. This detects jams and corrects them by automatically reversing the pages, then rescanning them! The HP E877 Series is one of the most economical printers on the market today for high volume offices.

            Pros:

            • Super fast printing up to 70 pages per minute
            • Rapid two-sided page scanning
            • Bright vibrant colors to match your office decor
            • Large 10.1″ touch screen
            • QWERTY keyboard for easy inputs
            • Adds 11 x 7 document printing

              Cons:

              • Higher initial cost
              • Large copier require more floor space

              Available for lease or purchase.

              Which printer is best for you?

              If you’d like to learn more about one of these printers, call (604) 838-7368 or e-mail us. We offer fast and free no-hassle quotes, even if you’re just browsing.

              Why don’t you list your prices?

              Due to our longevity in the industry and volume of sales, we’re able to offer brand new name brand printers and copiers at less than MSRP. The catch is that we aren’t allowed to publicly display our exclusive pricing on the website. However give us a call or shoot us a quick e-mail and we’ll gladly offer you a quick price quote.

              ⭐⭐⭐⭐⭐

              Tylor helped my small business purchase a new laser printer and not only am I blown away by the exceptional service he provided, the printer is fantastic. He gave us multiple options with different price points and made the process of ordering and installing very easy for us. Highly recommend! Thanks Tylor!

              Natalie Cuthbert

              ⭐⭐⭐⭐⭐

              “Customer Service was amazing. They had what I was looking for and I am a very happy customer. They were very knowledgeable and very easy to talk to. I am extremely happy with Tonertech, they had exactly what I needed, and they delivered it the next morning. Very happy customer!”

              Heidi Parker

              Who Are We?

              Copierworks is a full service printer sales and leasing company located in Burnaby, Canada.

              We offer a wide selection of new and used all-in-one copier / scanner / faxes by HP, Toshiba, Epson, Konica, Brother, Samsung, & more! Our exclusive relationships with leading brands allow us to offer unparalleled pricing to our clients in Lower Mainland, B.C.

              Whether you’re looking to purchase or lease a copier, we are confident that we can satisfy all of your office’s printing needs.

              Through Copierworks and our sister company Tonertech, we offer a one stop solution for office printing including copiers sales, leasing, and renting, free delivery, installation, and recycling of brand name OEM ink at discount prices, as well as copier servicing and repair.

              We look forward to serving your business with the same gusto and customer service that we have our customers at Copierworks and TonerTech for the past 30 years.